Work at SVAC Employment

Development and Administrative Coordinator

Southern Vermont Arts Center (SVAC) is seeking a highly organized and technologically savvy candidate to fill the position of Development and Administrative Coordinator. The ideal candidate is self-motivated, professional, and capable of managing the workload related to the SVAC’s fundraising efforts and associated administrative tasks.

Development and Administrative Coordinator includes both inward- and outward-facing responsibilities, requiring interaction with a wide array of stakeholders. The Development and Administrative Coordinator will primarily manage SVAC’s database and act as liaison between SVAC administration and database consultants. They will also advance the development efforts of SVAC through data analysis and reporting; outreach design; gift processing and acknowledgements; and maintaining accurate records. They will provide administrative support to the Executive Director, Deputy Director, and SVAC trustees and committees. They will also support general office and technology management.

ESSENTIAL DUTIES

Database management

• Primary contact for database (Tessitura) issues, including: improvements in categorization of data for reporting; SVAC client account support; and in-house support for staff. Representative for SVAC in its short- and long-term uses for the database and best practices for sorting constituent information.
• Meticulous and critically thoughtful data entry, cleaning, and upkeep.
• Sort, merge, copy edit, print, and mail acknowledgement letters and special communications.
• Staff and board membership upkeep.

Administrative support

• Support for the Executive Director’s organizational efforts, including through monitoring email, coordinating calendar and meeting schedule, and paperwork.
• Long-term administrative goal tracking, including improvements to: website, marketing, development, earned income programs (e.g., sponsorship), and communications.
• Meeting scheduling and minutes.
• Bank deposits.
• On-site support for SVAC’s seasonal concerts and events.

Office management

• Mail pick-up and distribution.
• Office supply orders.
• Technical support for office systems, including: Mac and PC computers, phones, internet, and video conferencing.
• Policy writing.
• Instruction writing for SVAC processes, including database procedures.
• Digital and physical file organization and record keeping.
• Art and miscellaneous shipping and label-making.

Qualifications
Experience in an administrative/office role; experience with data entry in a constituent database; experience with donor management software, especially Raiser’s Edge/Altru, or Tessitura is a plus. Ability to maintain confidentiality regarding donor information; success working in a team environment; strong attention to detail, accuracy, ability to be a self-starter and to multi-task; and experience with Google Workspace, Microsoft Office, scheduling platforms and video conferencing preferred.

Position Classification

• Full-time, salaried (exempt)
• In-person position
• Tuesday – Saturday schedule with flexibility for evening and weekend events
• Salary range: $48,000–$52,000

Working Conditions
Ability to work in an open office environment subject to frequent interruptions. Requires a great deal of interaction with the public in person and via other means of communication. Involves some outdoor work, including walking from various buildings around campus. Must be available for occasional travel. Must be able to work evenings, weekends, and some holidays.

Physical Requirements
Must be able to lift and carry file boxes and other awkward items weighing up to 25 lbs, including up and down stairs. Requires intermittent standing, walking, sitting, squatting, stretching, and bending throughout the workday. Must be able to see and hear, or use prosthetics that will enable these senses to function adequately to assure that the requirements of this position can be fully met.

SVAC is an equal opportunity employer and considers all candidates for employment regardless of race, ethnicity, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

To Apply
Please send cover letter (indicating why you want to live and work in Vermont), resume, and salary requirements to:
Anne Corso, Executive Director at acorso@svac.org or mail to
Southern Vermont Arts Center
P.O. Box 617
Manchester, VT 05254
www.svac.org